How It Works
Proprietary Technology. Expert Oversight. No Equivalent.
VT Wyatt is not a collection of third-party tools stitched together with a dashboard. Our agency runs on proprietary technology engineered entirely in-house, where ten systems work together to monitor, build, optimize, and report — with expert oversight at every step. The result: an end-to-end solution that cuts your marketing retainer in half while delivering significantly better performance.
/ Intelligence In. Revenue Out. Every Month.
Intelligence
01
Every competitor mapped. Every gap found.
Competitive analysis identifies every competitor, their ad spend, keywords, and positioning gaps.
Build
02
Engineered from data, not templates.
Custom website, landing pages, V, and campaign architecture built from intelligence data.
Optimize
03
Revenue-weighted. Expert-reviewed. Monthly.
Monthly campaign optimization, budget reallocation, and keyword gap exploitation — proprietary technology, expert-reviewed.
Report
04
Actions tied to dollars. No vanity metrics.
Intelligence briefs connecting competitive shifts to actions taken to revenue produced.
This loop runs continuously. Proprietary technology with expert judgment at every step.
/ What You Get That Nobody Else Offers
Competitive Intel
Your Competitors Are Being Monitored Weekly
VT Wyatt's Competitive Intelligence Engine monitors every competitor in your specific local market continuously. We track their Google Ads spend, the keywords they're bidding on, their landing page strategies, and their positioning changes. Each month, a customized competitive brief is compiled showing exactly where opportunities exist in your market — and our team acts on them. This is not generic industry data. It is intelligence specific to your geography, your specialty, and your direct competitors, refreshed monthly.
- 1We identify every competitor in your local market and begin monitoring their digital presence
- 2We track changes in their ad spend, keyword targeting, and landing pages weekly
- 3Monthly intelligence briefs customized to your market highlight vulnerabilities and opportunities
- 4Campaign adjustments are made based on competitive shifts with expert review
Key Metric
Competitors monitored in real-time across every market we serve
Revenue Attribution
Every Dollar Traced From Click to Chair
VT Wyatt's Full-Funnel Revenue Attribution tracks every patient from the initial ad click through phone call, appointment booking, and completed procedure — connecting advertising spend directly to actual revenue generated. Unlike click-based reporting, this system measures real return on investment by attributing specific dollar amounts to individual marketing campaigns and keywords.
- 1You see which campaigns and keywords produce actual patients — not just clicks
- 2Every phone call, form fill, and appointment is tied to the marketing that created it
- 3Your cost per appointment is calculated by procedure, so you know exactly what you're paying for each patient
- 4Budget decisions are based on revenue data, not guesswork
Key Metric
Track from ad click to patient in the chair
V — AI Receptionist
Every Missed Call Is a Patient You Paid For
V, our AI receptionist, is included with every VT Wyatt engagement. V is incredibly human-sounding with zero latency — patients don't realize they're speaking with AI. When a potential patient fills out a webform at 10pm, V calls them back immediately or at their preferred time. V handles voice-to-voice scheduling, answers questions in your practice's voice, and books appointments directly into your Google Calendar, Outlook Calendar, or our native scheduling system. The math is simple: the same $12K monthly ad spend that books 5 appointments without V books 10 with V, because after-hours and weekend leads stop going to voicemail. V exists to capture the patients your front desk can't — people with jobs who can't call during business hours. These are exactly the patients who can afford elective procedures and qualify for financing. V amplifies your existing team, not replaces it. We handle everything except business-hours patient communications.
- 1You configure V with your brand voice, services, booking rules, and FAQs — takes about 15 minutes during onboarding
- 2Nights and weekends, V answers calls and handles voice-to-voice scheduling with zero latency
- 3When patients submit a webform, V calls them back immediately or at their preferred time
- 4Appointments are booked directly into your Google Calendar, Outlook Calendar, or our native scheduling system
- 5Complex cases are escalated to your team with full conversation context the next business day
Key Metric
Same ad spend, double the appointments — included with every engagement
Website Build
Your Website Engineered From Competitor Gaps
Every VT Wyatt client gets a custom website and procedure-specific landing pages built from competitive intelligence data. Every website we build includes an embedded callback/intake form that feeds directly to V for immediate follow-up, plus an AI chatbot that engages visitors 24/7. Our team analyzes what's working in your market, identifies content gaps, and builds pages engineered to capture the specific searches your competitors are missing.
- 1Competitive analysis identifies keyword gaps and content opportunities
- 2Custom website architecture is built based on your market data
- 3Procedure-specific landing pages target high-value search terms
- 4Continuous optimization updates pages based on performance data
Key Metric
Every page engineered from competitive intelligence
Smart Optimize
Campaigns Optimized by Revenue, Not Clicks
VT Wyatt's campaign optimization system combines proprietary analysis tools with expert oversight every month. Unlike traditional agencies that review campaigns quarterly, we analyze performance data weighted by actual procedure revenue. We recommend bid adjustments, budget reallocations, keyword gap exploitation, and underperformer pauses — all reviewed by our team before deployment.
- 1Campaign performance is scored by attributed revenue, not vanity metrics
- 2Budget is shifted from underperforming to high-revenue campaigns with expert approval
- 3Keyword gaps from competitive intelligence are exploited proactively
- 4Bid adjustments are made based on seasonal trends and competitor behavior
Key Metric
Revenue-weighted optimization with expert oversight
Intel Reports
Reports That Connect Actions to Revenue
VT Wyatt's monthly reports are intelligence briefs compiled by our proprietary systems. Each report shows what changed competitively, what actions were taken, what revenue resulted, and what we recommend for next month. You see the full loop: intelligence gathered, actions taken, results produced.
- 1We analyze all competitive changes, campaign actions, and revenue data
- 2An executive brief is compiled highlighting the most important shifts
- 3Every action is connected to the intelligence that triggered it
- 4Forward-looking recommendations are included with projected impact
Key Metric
Intelligence-driven reports, not recycled dashboards
Smart Budget
Your Budget Moves Before the Demand Does
VT Wyatt's Predictive Budget Allocation anticipates seasonal demand shifts before they happen and pre-positions your budget to capture demand at peak moments. When Invisalign searches spike in January or LASIK demand surges before FSA deadlines, your campaigns are already there — while your competitors are still reacting to last month's data.
- 1Your budget is positioned ahead of seasonal demand — not reacting after the spike has passed
- 2Every procedure you offer is tracked for demand patterns specific to your market
- 3Spend shifts automatically to where patients are searching right now
- 4You capture demand at peak moments while competitors are still adjusting
Key Metric
Budget positioned before demand arrives
Reputation
Five-Star Reviews Generated Automatically
VT Wyatt's Reputation Engine keeps your online reviews climbing and catches problems before they spread. Your five-star reviews grow steadily because happy patients are prompted to share their experience at the right moment. Negative reviews are flagged immediately so your team can respond before one bad experience shapes your online reputation.
- 1Your Google and review profiles are monitored in real time — nothing slips by
- 2Happy patients are prompted to leave reviews, steadily building your five-star count
- 3Negative reviews are flagged immediately so your team can respond fast
- 4You see your reputation trend in every monthly intelligence report
Key Metric
Automated review generation at the perfect moment
Content Engine
Content Built From Gaps Your Competitors Missed
VT Wyatt's SEO Content Engine identifies keyword gaps where competitors have weak or no content, then our team writes optimized articles targeting those opportunities. Every article is built from competitive intelligence data. Articles are expert-reviewed and published to your site.
- 1We find the searches your competitors aren't ranking for — but your patients are making
- 2Our team writes authoritative, medically accurate articles targeting those gaps
- 3Every article is engineered to rank and capture organic traffic in your market
- 4Published content is monitored and updated as your market shifts
Key Metric
Content engineered from competitive gaps, not guesswork
Patient Pipeline
90% of Patients Aren't Ready Today. We Capture Them Anyway.
VT Wyatt's Patient Pipeline captures the 90% of searchers who aren't ready to book today but will be ready in 30, 60, or 90 days. Instead of losing those visitors forever, we keep your practice in front of them until they're ready to act — then V reaches out and books the appointment. The pipeline compounds monthly: every lead captured this month becomes a potential appointment next quarter. Practices running the patient pipeline see their lead-to-appointment conversion rate climb steadily as the pipeline matures, turning a single month of ad spend into a rolling reservoir of future patients.
- 1Visitors who don't book today are captured instead of lost to competitors
- 2Your practice stays top of mind with relevant, useful information — not spam
- 3When a prospect is ready to move forward, V reaches out and books the appointment
Key Metric
Pipeline compounds monthly — every captured lead becomes future revenue
/ Fully Operational in Fourteen Days
Week 1
Your Entire Market, Analyzed
Complete competitive analysis of your local market. Every competitor identified, their strategies mapped. You configure V with your brand voice in about 15 minutes.
Week 2
Everything Built and Live
Website with embedded intake form and AI chatbot, landing pages, V, and campaign architecture go live. You're fully operational within two weeks.
Month 1+
Continuous, Expert-Reviewed Optimization
Continuous optimization with expert oversight. Revenue attribution. Competitive monitoring. V covering nights and weekends.
Monthly
Revenue Traced. Actions Explained.
Executive briefs customized to your local market showing what changed, what we did, and what revenue it produced.
See What Your Market Looks Like From the Inside
Talk to Todd. He'll walk you through how we work and show you exactly what VT Wyatt can do for your specialty. No obligation.
Talk to Todd